Top 10 Mistakes People Make When Getting an Apostille – and How to Avoid Them
Getting an apostille on your documents is a crucial step for international use, but many people encounter problems that cause delays or even rejection. Understanding common mistakes can save you time, money, and frustration. This guide highlights the top 10 mistakes made when obtaining an apostille in the UK and practical advice on how to avoid them in 2025.
1. Submitting Incorrect or Unofficial Documents
Many applicants send documents that are not originals or certified copies issued by authorized authorities. Always ensure your document is official and valid for apostille.
2. Ignoring Destination Country Requirements
Each country has specific requirements about the type of documents they accept and whether they need an apostille or additional attestation. Failing to verify these rules often leads to rejection.
3. Skipping Required Notarizations or Certifications
Some documents must be notarized or certified by relevant institutions before applying for an apostille. Missing this step causes delays.
4. Using Outdated or Damaged Documents
Old or damaged documents may be rejected. Ensure your documents are current and in good condition before submitting.
5. Applying Without Checking Jurisdiction
Documents issued in Scotland, Northern Ireland, or Wales have different authorities for apostille compared to England. Applying to the wrong office wastes time.
6. Not Providing Complete Application Information
Incomplete or incorrect application forms can lead to processing delays or refusal.
7. Failing to Use Secure and Trackable Delivery Services
Losing original documents during mailing is a common risk. Always use tracked postal or courier services.
8. Overlooking the Need for Certified Translations
Some countries require certified translations along with apostilled documents. Omitting this step can cause issues.
9. Ignoring Processing Times and Deadlines
Last-minute applications and lack of awareness of processing times often result in delays. Plan well ahead.
10. Not Consulting Official Sources or Professional Services
Relying on unofficial advice or skipping professional help can increase errors and complications.
How to Avoid These Mistakes
Always verify document eligibility and requirements with official UK government websites and destination country authorities.
Follow the step-by-step legalisation process carefully.
Use professional document legalisation services when in doubt.
Keep copies and track all shipments.
Plan your applications early to accommodate processing times.
Useful Links
UK Foreign, Commonwealth & Development Office (FCDO): https://www.gov.uk/get-document-legalised
Hague Apostille Convention: https://www.hcch.net/en/instruments/conventions/full-text/?cid=41
Conclusion
Avoiding common mistakes when getting an apostille can greatly simplify your document legalisation process and ensure smooth acceptance abroad. Being informed and prepared is key to success.
