Apostille vs Legalisation: What’s the Difference and Which One Do You Need?

Apostille vs Legalisation: What’s the Difference and Which One Do You Need?

Momento Apostille

Your Trusted Document Legalisation & Translation Partner

📞 +44 7469 915551

📧 info@momentoapostille.com

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Introduction

If you’ve ever tried to use a UK document abroad, you’ve probably heard the words “Apostille” and “Legalisation.” These two terms often cause confusion, yet they are essential for international paperwork.

At Momento Apostille, we understand how overwhelming it can be to deal with official documents. That’s why we’ve created this simple guide to explain the difference between Apostille and Legalisation, and to help you determine which one you need.

What Is an Apostille?

An Apostille is a certificate issued by the UK government to confirm that a document is genuine. It verifies the authenticity of the signature, stamp, or seal on a public document so that it is recognised in other countries that are members of the Hague Apostille Convention of 1961.

In short, an Apostille acts like an “international stamp of approval.”

For example:

• A UK birth certificate for use in Spain
• A university diploma for studying in Australia
• A company registration certificate for opening a branch in France

All of these may require an Apostille certificate.

What Is Legalisation?

Legalisation, on the other hand, is a broader process that applies to countries not part of the Hague Convention.

If your document is going to a non-member country (for example: China, the UAE, or Qatar), it first needs an Apostille from the Foreign, Commonwealth & Development Office (FCDO), then it must be stamped by that country’s embassy or consulate in the UK.

In other words, legalisation is the extra step that ensures the document will be accepted by governments that don’t use the Apostille system.

When Do You Need Each One?

✅ You need an Apostille if your document is going to:

• Any Hague Convention member country (like the EU, USA, or Australia).

✅ You need Legalisation if your document is going to:

• Any non-Hague country (like the UAE, Egypt, or Vietnam).

If you’re unsure, don’t worry — Momento Apostille can check your destination country and guide you instantly.

How Momento Apostille Can Help

We know the process can feel confusing, but that’s where we come in.

At Momento Apostille, we handle:

• Document checking and notarisation (if required)
• Apostille and Legalisation through the FCDO
• Embassy submission for non-Hague countries
• Secure same-day collection and delivery

Whether you’re an individual or a business, our team will take care of the entire process — quickly, accurately, and stress-free.

Common Documents We Legalise

• Birth, Marriage, and Death Certificates
• Educational Certificates & Diplomas
• Power of Attorney and Business Contracts
• Police Clearance Certificates (ACRO)
• Medical Reports
• Company Incorporation Documents

All handled with the utmost care and confidentiality.

How Long Does It Take?

⏱ Standard Apostille: 1–3 working days

⚡ Same-Day Apostille: Available through Momento Apostille

🏛 Full Legalisation (Embassy): 3–7 working days depending on embassy schedules

We always aim to deliver your legalised documents as quickly as possible, keeping you informed at every stage.

Conclusion

While Apostille and Legalisation may seem similar, they serve different purposes depending on where your document will be used.

If you’re still unsure, just reach out to Momento Apostille. Our friendly London-based team will handle the paperwork, liaise with embassies, and return your legalised documents faster than you’d expect — all at transparent, competitive prices.

Contact Momento Apostille Today

Get your documents legalised quickly and professionally.

Call us on +44 7469 915551 or email info@momentoapostille.com for a free consultation.